Operations Assistant (m/f/d)

IT is and always has been our core business that laid the foundation for Hays' success. We are the biggest privately owned IT recruitment agency in Germany and offer the best jobs for every career level – whether you are interested in vacancies in agile SMEs or international DAX groups. Hays masters the entire IT job spectrum, from support to software architecture or digitalisation – thanks to our broad portfolio, we have something for everyone. In the last decades, we were able to support numerous IT experts with choosing the right path for a successful career, positioning ourselves as their lifelong partner. Our highly specialised consultants can cater to your every wish and expectation and will prepare you for interviews and contract negotiations. Give it a try and learn what the market has to offer – our services are free of charge, non-binding and discreet! We look forward to hearing from you.

• Support the planning and execution of internal and external meetings requiring virtual, hybrid, onsite or offsite set-ups including managing logistics like venue, catering etc.
• Serve as point of contact for external guests to coordinate visits (e.g. scheduling, travel arrangements, agenda, onsite logistics, process expense reports)
• Coordinate and organize candidate interview process (scheduling, travel, hosting during interviews, candidate expenses) partnering with Talent Acquisition and Hiring Manager and panel members throughout the process
• Manage administrative components and logistics of on-/offboarding (ensure new hires orientation, devices and technology is functional, etc.)
• Maintain document repositories and databases (contact lists, distribution lists, gSites etc.)
• Provide system and technical support
• Manage and coordinate calendars for team members for complex meetings
• Support team members with complex travel arrangements or conference group travels

• Successfully completed apprenticeship
• Experience as an assistant or comparable role
• Affinity to digital tools
• Fluent spoken and written English
• Working style: team player, strong organizational skills, ability to work independently, attention to detail
• Outcome oriented: ability to prioritize, deliver results according to timelines
• Mindset: positive, “can-do”, continuous improvement, collaborative
• Communication style: open, transparent, clear

• International Environment
• Internal Career Opportunities
• World-renowned pharmaceutical company

Ihr Kontakt

Referenznummer
786493/1

Kontakt aufnehmen
Telefon:+41 44 225 50 00
E-Mail: positionen@hays.ch

Anstellungsart
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